[DMAILMAN]

2010 Board of Directors Meets to Discuss Goals

February 10th was the first meeting of our Board of Directors. This meeting was crucial for setting the direction the Board of Directors will take the club. With the agenda set, board members sat down and finalized the goals for 2010.

The agenda for this meeting was as follows; this was the first opportunity for the sitting board members to meet and welcome the newest board members. We wanted to hear from each of the board members so that we begin to learn the strengths and weaknesses of our position. We now know and have a working plan to get the course opened up and back to providing a place for the local disc golf community to practice their craft.

February 10th,2010 Agenda
1. Meet and greet new Board of Directors.
2. Discuss our current web presence.
a. Presentation by Greg Zart regarding what we can do to increase revenues utilizing an updated and revamped web site.
b. How our web site currently serves the club and how it can be used as a powerful tool to communicate with our members.
As a result of this presentation, it was agreed by the Board to appoint Greg Zart as “Internet technologies” specialist. He will be working closely with the Board to design a web presence that will combine our needs as a club with the needs of the countless people who travel to our web site for information about our courses. An online store will also be added to the web site.
3. Discuss equipment security
a. Tony Beckett has utilized his working relationships with a vendor to provide us with 50 new barrel locks at a cost of 582.00. There is a two week back order on the locks but they have been ordered.
b. Basket hardware is still in the shop being welded to the pipes. Should all be done within the next two weeks.
c. Security sleeves to protect the locks and tabs will be completed once the locks are received. This will be the last step to the completion of securing our equipment.
4. Discuss adoption of new By-Laws (Phase 1)
a. All board members received an updated copy of our new by-laws. It was agreed that the board will review these by-laws and adopt final changes at the next Board meeting.
b. It was agreed that the President and Vice President will form a committee to expedite the process of implementing the new by-laws once they are adopted.
c. It was agreed to by the Board of Directors that the by-laws will be implemented in a timely manner so that the next phase can be begun.
d. Discussion about changing our club name. To give our club a broader presence, it is agreed that a name change should be considered. At this point only one name has been presented. “Pierce County Disc Golf”. The concept will be tabled at the next meeting.
5. Discuss Non Profit status. (Phase 2)
a. It is agreed that we move forward with attaining our own 501 c3 non profit status.
b. The By-Laws must be completed before filing the paper work for the 501 c3 status.
c. Discussion on the benefits of a non profit status vs. 501c3 non profit status.
6. Discuss individual goals within each of the positions.
a. It was agreed that each Board Member will present to the Board at the next meeting, a mission statement that describes what they as Directors hope to achieve in the coming year.
7. Discussion about Riverside (Presented by Todd Bates)
a. Discussion on improvements to the course. Primarily new tee signs.
b. It was agreed that the Saturday Doubles will alternate between Ft Steilacoom and Riverside until we switch back to Thursday Doubles in March.
c. It is agreed that Todd will be running the doubles events at Riverside. He was given all the paperwork that must be filled out each week that he runs doubles.
d. Partial discussion about expanding the course to include areas adjacent to the BMX area.
8. Discussion about full elections in October
a. Full elections will be held in October 2010.

Overall, we had a very productive meeting. It was great to meet our newest Board members. I am sure that we can achieve all of our 2010 goals. We must continue to meet regularly so that we stay on track for completing our goals

The agenda for the March 10th meeting has not been finalized but we have some ideas.
1. Adoption of by laws by the Board.
2. Plan to present these by-laws the general membership for vote
3. Discussion about steps to completing phase 2, non profit status
4. Equipment security update
5. Riverside update
6. Spring Tournament update
Board member mission statements